Chancery Clerk

ronnie_boozer_2012

Ronnie Boozer

P. O. Box 578

201 W. Commerce St.
Aberdeen, MS 39730
(662) 369-8143

The chancery clerk assists not only the functions of the chancellor and the court, but assists the board of supervisors and plays a vital role in many county affairs, as well. The duties of the chancery clerk include, but are not necessarily limited to, the following:

 

Clerk of the Chancery Court

  • Attending and maintaining the minutes of the Chancery Court
  • Creating and maintaining files for each Chancery Court suit
  • Issuing process for service upon defendants
  •  Recording the court’s activities in various dockets and minute books
  • Maintaining dockets
  • Processing all phases of civil commitments
  • Summoning jurors (in those Chancery Court matters in which a jury trial has been granted)
  • Receiving and accounting for various filing fees required to accompany pleadings and appeals
  • Attending each session of the Chancery Court
  •  Transmitting statistical data to the Mississippi Supreme Court, AOC
  • Processing the court’s record(s) for appellate review

Custodian of Public Land Records

  • Creating and maintaining various indexes for documents filed in the public land recordss (i.e., sectional index, direct/reverse index, etc.
  •  Creating and maintaining volumes which contain copies of all documents filed and indexed in the public land records (i.e., deed books, deed of trust books, or some combination thereof, etc.).
  • Receiving and accounting for various filing fees required to accompany documents left for recording
  • Maintaining all records of property sold for taxes by the county tax collector each year and accepting and processing payment in redemption of those taxes

Clerk of the Board of Supervisors

  • Attending all meetings of the Board of Supervisors
  •  Recording the minutes of the Board
  • Receiving and processing claims made against the county, which necessarily includes maintaining the county’s Docket of Claims
  •  Assisting the Board in equalizing the assessment rolls of real and personal property
  • Compiling various reports on the Board’s behalf and submitting them to other state governmental entities as required
  •  Receiving and processing all applications made for homestead exemption and reporting thereon to the State Tax Commission.
  • Assisting the Board in preparing the annual county budget (not required, but routinely done as a courtesy to the Board)
  • Submitting a monthly report of all county funds to the Board

County Auditor

  • Keeping accounts with each county office
  • Keeping ledger accounts of all receipts and disbursements of county funds
  • Keeping financial records for all county officers responsible for receiving or collecting money for the county, including a detailed account for debits and credits against the tax collector
  • Issuing receipt warrants and properly documenting funds paid to the county
  • Collecting privilege taxes and issuing privilege licenses on an annual basis

County Treasurer

  • Receiving and disbursing money on behalf of the county
  • Reconciling statements from the county depository

State of Mississippi Judiciary